A feature in your Employers Toolbox which if often overlooked is Departments. From organising your operational compliance through to enabling better security for your users are just two of the benefits of understanding and using this useful feature of the Employers Toolbox.
By creating departments in the Settings of your Employers Toolbox account you enable an extra option in your staff profiles to allow each staff member the ability to be assigned to such departments. If you use the Health & Safety features in the Employers toolbox you can actually assign a staff member to multiple departments, but the department in the staff member's screen is always the primary department.
Click to zoom
If you have multiple branches loaded in your Employers Toolbox, you'll notice each branch can have their own Departments in the Settings screen independently.
Click to zoom
If you use departments in this way and assign staff to departments, on the main staff list screen you will notice staff members are then displayed in their respective department.
Click to zoom
Logins on your Employers Toolbox account can also then be restricted to departments, thus allowing certain logins to access relevant staff members and not others.
Employers Assistance has to administer and manage Employers Toolbox logins so please contact us if you require use of this feature, there is no further charge for this service.
Departments are also used extensively in Health & Safety. Hazards must be linked to a department, as do accidents and incidents, hazardous substances, contractors can be inducted and recorded with departments, and staff can be assigned to multiple departments for the sake of hazard and risk assessments. Departments also have extended functionality in the Health & Safety system to cater for these requirements.
If you enter the Departments section via the Health & Safety module you get a very different view of the same departments.
Click to zoom
Departments here show a list of relevant related entities for your departments.
Click to zoom
By creating or editing departments through the Health & Safety interface you have the ability to add all the extra functionality you might need to achieve some or all of the above.