Document upload and storage in the
Employers Toolbox is available in three specific places. The idea being to allow users the ability to store relevant documents together.
1. Library
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Apart from template policies, documents, videos and eBooks provided by Employers Assistance, there is a space for users to upload their own documents as needed.
Anything in the Library section will be available to every user with a login to your Toolbox account.
2. Staff
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Each staff record has unlimited space to upload files.
Only logins with permissions to staff uploads get to see or download these files.
3. Agreement Uploads
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In the Agreements section of the Employers Toolbox is also a generic area for uploads. Users may wish to keep templates or precedent documents relating to recruitment or Agreements here. This area is unavailable for all logins without explicit 'Agreement' permissions.
4. Performance Uploads
In exactly the same way as with Agreement uploads, the Performance module has a similar upload section.
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The intention is to allow relevant documents to be stored in a centralised location. Once again if a user login does not have permission to access the Performance section, they cannot see or download anything stored here.
There are also various places in the Health & Safety module for specific uploads. While these operate in much the same way as the above, they are specific in intention, for example; Hazardous Substances has an upload option for Material Data sheets, and Meetings allows the upload of 'minutes' documents. These are for purpose-specific record-keeping rather than just generic areas for multiple file storage.
All these facilities for upload and storage are included with every Employers Toolbox account. There is no limit on the size or number of uploads, and most standard file formats are acceptable.
Subscribers to the Employers Toolbox can have multiple logins for their Toolbox account. Managing logins and permissions is administered by Employers Assistance staff, it is a free service for all members. For more information on this please contact us.