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How to Check For Criminal Record

Published 01 Feb 2014

Request Authorisation to View Someone’s Criminal Record

If you are an Employer seeking a job applicant’s authorisation to check for a criminal record and you wish to obtain details of any convictions, you should follow the steps below.

Go to the Ministry of Justice and download the Request by Third Party for a Copy of an Individual's Criminal Convictions and print the form - (or click here) .

It needs to be completed and signed by both person whose criminal record is being requested and the Employer they are authorising to view their record.

1.        Attach a copy of the applicant’s valid drivers’ licence OR passport. Do not send original identification. If they do not have a drivers licence or passport, they will need to ask someone to confirm their identity, using Section 4 of the form.

2.        Post the completed form and copy of identification to:

Criminal Records Unit
Ministry of Justice
SX10161 Wellington


Completed and signed applications dated six months or older will not be accepted for processing.

What happens next?

The Ministry of Justice will post a copy of the applicant’s criminal record to the Employer within 20 working days of the date they receive the completed form and identification.(Please note that this does not include postage time.)

For in-depth information on employing staff, including the process and forms (e.g. pre-employment questionnaire containing questions you can legally ask a candidate), please refer to the "How to Employ Staff" ebook which Employer Support Package subscribers can download from the "Library" tab of the Employers Toolbox [ ].

How to Employ Staff is available for non members to purchase from the following link How to Employ Staff 
free offer
Purchasers of the "How to Employ Staff" ebook will also be emailed a complementary employment agreement template.